The advisory practice where documentation and service are complete without anyone chasing.
Financial advisors and investment intermediaries carry heavy documentation duties and a lot of service around every portfolio. MODUS turns onboarding, suitability documentation, service cases and reporting into an AI-operated workflow that works with your custodian banks and platforms and frees advisor time for the conversation.
Where time is lost today
Onboarding needs identification, risk profile and documents collected in several steps.
Suitability statements and advisory documentation are mandatory and cost time after every conversation.
Service cases such as address changes, tax exemption orders or savings plan changes run through forms and portals.
Clients expect reporting and annual reviews whose preparation nobody handles in one place.
Workflows we start with
This is the target split the diagnostic verifies and the sprint builds. Every workflow starts in approval mode; the second column shows what stays with your team.
Onboarding
Target: the systemRequests documents, prepares identification and risk profile, checks for completeness, creates the client in your systems.
Stays with youThe first conversation, the assessment, the approval.
Suitability and documentation
Target: the systemPrepares the suitability statement and documentation from profile, conversation and recommendation, checks mandatory fields.
Stays with youRecommendation, review and the advisor's signature.
Service cases
Target: the systemCaptures change requests, prepares forms and orders for the custodian or platform, confirms to the client.
Stays with youApproval of orders that affect assets.
Reporting and annual review
Target: the systemCompiles portfolio performance, changes and triggers, drafts report, agenda and invitation.
Stays with youThe conversation, the interpretation, the recommendation.
Detecting triggers
Target: the systemDetects maturities, allowances, contract ends and life events from portfolio data, prepares the outreach.
Stays with youThe decision on outreach and content.
We work inside your systems
No new platform, no migration. The workflow is built around the tools you already use, for example:
- Custodian banks and fund platforms
- Netfonds, FondsNet, Fondsdepot Bank
- Advisory and documentation software
- CRM and client portal
- Email and scheduling
- Document management
What is not delegated
Investment recommendation, suitability assessment and responsibility for documentation under FinVermV stay with the advisor licensed under § 34f or § 34h GewO. The GDPR and the custodians' requirements determine which data is processed. The system prepares, checks and follows up; it does not recommend.
Other industries
- Tax advisorsDocument intake, completeness, deadlines and client communication as an operated workflow around your DATEV environment.
- Law firmsClient intake, file creation, deadlines, status requests and brief preparation with beA and practice software.
- Mortgage brokersDocuments per lender, completeness, lender queries, status updates and refinancing as an operated workflow.
- Insurance brokersClaims intake, portfolio maintenance, policy changes, annual reviews and documentation with your broker management system.
The first step
An operational diagnostic for one workflow: economics, participants, systems, constraints. Afterwards you know whether and how the transformation pays off.
Or by email: hallo@nicolaischmid.com